Adobe Indesign Manual

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Using non-printing ruler guides in your Adobe InDesign documents is important to keep the various elements aligned and in the correct positions as you work. Ruler guides in InDesign can be positioned on a page, or on a pasteboard, where they are classified as either page guides or spread guides. Page guides appear only on the page where you create them, while spread guides span all the pages of a multipage spread and the pasteboard.

To set up guides for an InDesign document, you must be in Normal View Mode, which you set at View > Screen Mode > Normal. If the rulers aren't turned on across the top and left side of the document, turn them on using View > Show Rulers. If you are working in layers, click a specific layer name in the Layers panel to place a guide only on that layer.

The information in this article applies to InDesign for Creative Cloud, although the rule-guide tool has functioned in much the same way since the early days of Creative Suite nearly two decades ago.

Create a Ruler Guide

Position the cursor on either the top or side ruler and drag out onto the page. When you get to the desired position, let go of the cursor to release the page guide. If you drag your cursor and the guide onto the pasteboard instead of onto a page, the guide spans the spread and becomes a spread guide. By default, the color of the guides is light blue.

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Moving a Ruler Guide

If the position of the guide is not exactly where you want it, select the guide and drag it to a new position, or enter X and Y values for it in the Control panel to reposition it. To select a single guide, use the Selection or Direct Selection tool and click the guide. To select several guides, hold down the Shift key as you click with the Selection or Direct Selection tool.

After a guide is selected, move it in small amounts by nudging it with the arrow keys. To snap a guide to a ruler tick mark, press Shift as you drag the guide.

To move a spread guide, drag the part of the guide that is on the pasteboard. If you are zoomed into a spread and cannot see the pasteboard, press Ctrl in Windows or Command in MacOS as you drag the spread guide from inside the page.

Guides can be copied from one page and pasted onto another in a document. If both pages are the same size and orientation, the guide pastes into the same position.

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Locking Ruler Guides

When you have all the guides positioned as you want them, go to View > Grids & Guides > Lock Guides to prevent accidentally moving the guides as you work.

To lock or unlock the ruler guides on a selected layer instead of the entire document, go to the Layers panel and double-click the name of the layer. Toggle Lock Guides on or off and click OK.

Locking layer guides doesn't prevent you from adding new ones to the workspace.

Hiding Guides

To hide the ruler guides, click View > Grids & Guides > Hide Guides. When you're ready to see them again, return to this same location and click Show Guides.

Clicking the Preview Mode icon at the bottom of the toolbox also hides all the guides, but it hides all other non-printing elements in the document as well.

Deleting Guides

Select an individual guide with the Selection or Direct Selection tool and drag and drop it onto a ruler to delete it or press Delete. To delete all the guides on a spread, right-click in Windows or Ctrl-click in MacOS on a ruler. Click Delete All Guides On Spread.

If you can't delete a guide, it may be on a master page or a locked layer.

In the days before computerized page layouts, paste-ups were done with careful measurements and work to put everything in place. Nowadays, publications are designed with specialized software. Whether print or digital, this includes everything: magazines, brochures, newspapers, books and posters.

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Desktop-publishing software has long been dominated by Adobe’s InDesign program. Unfortunately, regardless of whether you’re a professional graphic designer or a PTA member making fliers for a bake sale, InDesign costs a pretty penny. Currently a subscription to Adobe InDesign will run you $19.99 a month. Fortunately, there are other programs you can use to get the job done. There aren’t many viable alternatives out there, but we’ve sought out the few that exist just for you.

Related: 101 of the Best Free Software and Apps for Your Windows PC

1. Scribus

One of the more well-known InDesign alternatives out there is Scribus. Scribus is a fully-featured desktop-publishing application capable of rendering professional-quality publications. It supports most major bitmap formats, including those composed in Adobe Photoshop. It does have a fairly steep learning curve, although an official manual is provided.

Scribus is completely open source and distributed under the GNU General Public License as free software. It is available for Windows, Mac and most Linux distributions. In addition, Scribus is actively maintained, meaning new features, tweaks and fixes are being implemented to improve user experience and functionality.

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2. Lucidpress

While Adobe InDesign is really only limited to the user’s imagination, it requires an awful lot of know-how to make your projects reality. Lucidpress seeks to eliminate the learning curve associated with desktop-publishing apps. While its “drag-and-drop” layouts are intuitive, professional users will find it lacking. Some of these features can be unlocked if you’re willing to pay, however.

That being said, the free version of Lucidpress can still get the job done. Just be aware that the free version limits publications to three pages. One thing Lucidpress has going for it is that it doesn’t require a download. The entire tool runs in the browser of your choice, meaning it’s compatible with any OS. Essentially, Lucidpress is to InDesign as Pixlr is to Photoshop.

3. Vivadesigner

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Vivadesigner is another capable desktop-publishing app that comes in both free and premium varieties. As is the case with most free software, some functionality is limited to the premium version. Like Lucidpress, Vivadesigner positions itself as an easy-to-use solution. Its interface is clear and structured intuitively, allowing users to jump right in.

Vivadesigner comes in two flavors: in-browser or desktop download. Some users might be working with sensitive information and/or copyrighted material; having the option is beneficial for those concerned about privacy associated with Web-based applications.

4. Canva

Canva isn’t a traditional desktop-publishing app. Instead, it positions itself as more of a graphic design tool. Users will find that Canva excels at creating things heavy on graphics, like posters and flyers. Canva is easy to learn and offers a large selection of free fonts, colors and stock photos. The premium version of Canva gives users access to an even broader range; however, casual users will find the free version is more than sufficient.

Canva can’t really compete with InDesign, but not everyone needs InDesign. Canva’s target audience is those who want to produce attractive graphics quickly and easily. Therefore, Canva is a cost-effective, easy-to-use alternative to more full-fledged desktop-publishing apps.

5. SpringPublisher

It speaks to the competitiveness of this area (or the ruthless dominance of InDesign) that SpringPublisher is no longer being developed, but you can still grab the free version of this friendly, good-looking software from CNET. (Don’t worry, we’ve checked it for crapware.) It’s not as deep or complex as InDesign, but it still lets you do many fundamental things like working with layers, lining up layouts, and using a number of templates to get you started.

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Clicking any element on the screen immediately displays precise options for it – alignment, opacity, shadows, angles and so on. You’re locked off from some options in the free version, like saving in 350dpi quality, which is a little frustrating because you can’t even get the Pro version anymore – you’d have hoped the developers would’ve just unlocked everything. Still, it’s a good entry-level design tool.

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Do you use a desktop-publishing program? Have you tried any of the programs mentioned above? If so, which one do you think is the best? Are there any that we forgot? Let us know in the comments!